Office Manager

Location: Mill Valley, CA

Department: Grocery

Type: Full Time

Min. Experience: Mid Level

Mollie Stone’s Markets, an upscale, family owned grocery store chain, is seeking an experienced Office Manager/Administrative Assistant to work at our Corporate Office located in Mill Valley, CA. This person will report directly to the COO as well as the owner of Mollie Stone’s. The perfect candidate will provide a comprehensive range of specialized administrative services with limited supervision as well as office management and front desk support.

The perfect candidate will have a willingness and flexibility to perform all tasks, no matter how small or large. This person must be willing to work with a variety of personalities and bring a positive, outgoing self as a representative of Mollie Stone’s Markets.


Responsibilities will include: (but not limited too)

  • Manage regular upkeep of office
  • Oversee/Schedule regular building maintenance
  • Serve as receptionist to visitors, vendors, and clients
  • Sorting/distributing mail
  • Respond to inquiries, including answering phones and emails for resolving problems, providing information, and/or referring to appropriate personal
  • Manage calendars, schedule appointments, travel, meetings, agenda preparation as required
  • Prepare, proof-read, edit, ghost write various documents and presentations
  • Booking flights, hotels, shows, cars, restaurants
  • Work with leadership team to coordinate communications, agenda planning, logistics and follow up on various priorities
  • Provide detailed data, information and resources in preparation for meetings
  • Ordering general office supplies
  • File and maintaining confidential files



  • Previous experience as an administrative assistant or a position working with high level executives or customers
  • Excellent transcribing, writing and editing skills. Samples of verifiable written documents will be required as part of the screening process
  • Strong interpersonal and communication skills
  • Ability to work independently and maintain strict confidentiality
  • Strong project, organizational, and time management skills
  • Exhibits professionalism and composure in stressful situations and in meeting short deadlines
  • Proficient with computers including Word, Excel, Power Point, etc.
  • Bachelor’s degree preferred


This is a full-time position, Monday – Friday with comprehensive pay and benefits including medical, dental, vision and employee discount.

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